GES Set To Implement HRMIS; All You Need To Know
GES Set To Implement HRMIS; All You Need To Know
Introduction
The complex nature of managing a company’s workforce and the desire to have total control over employees by Human Resource Officers has led to the introduction of Human Resources Management Information Systems (HRMIS). To streamline their HR operations and optimize employee management, organizations are increasingly turning to Human Resources Management Information Systems (HRMIS).
This article explores the concept of HRMIS, its significance, key features, benefits, and implementation considerations, shedding light on how it revolutionizes HR operations.
The implementation of the system will help eliminate ghost names on the wage bill and put an end to the unauthorized recruitment and promotions in the service.
The system which initially coverred the Ghana Education Service (GES), the Ghana Health Service (GHS), the Public Service Commission, the Office of the Head of Civil Service (OHCS), the Ministry of Food and Agriculture (MOFA) and the Ghana Statistical Service (GSS).
The HRMIS is a comprehensive database on personnel of the public service, and it is the first comprehensive attempt in the sector that covers all ministries, departments and agencies (MDAs).
Formerly, human resource information was undertaken on a piecemeal basis in individual ministries, departments and agencies (MDA’s).
Functions
The payment of salaries would be based on the HRMIS that would provide the exact information in relation to the number of people in a government agency, the functions and skills of particular workers, and also provide the information on staff in relation to their progression and promotion.
Development of HRMIS
To strengthen controls around entrance, exit, promotions and positions across the various
services, the Government of Ghana through the Public Services Commission is establishing
a comprehensive Human Resource Management Information System (HRMIS) of all public
service employees on a common Oracle platform.
Sixty-three (63) Ministries, Departments and Agencies (MDAs) made up of ten (10)
Commissions, eighteen (18) Ministries, six (6) Services, three (3) Departments and twentysix (26) Agencies have gone live on the HRMIS. This means that the 63 MDAs can now
review the correct position on their respective staffing levels through the HRMIS. They can
also do their HR updates, such as promotions, sanctions, terminations and change in
employees’ details on the system. When these inputs are done on the system, they reflect
instantly on the payroll, meaning that updates on the system are immediate and payroll
integrity is assured.
The 63 MDAs that have gone live on the system include, among others the following:
Office of the President, Office of the administrator of Stool Lands, Hydrology Department,
Electoral Commission, National Commission on Culture, Ghana Education Service, Ghana
Audit Service, Ministry of Education, Ministry of Health, Ministry of Justice and Attorney
General, Ministry of Employment and Labour Relations, Ministry of Foreign Affairs and
Regional Integration, Ministry of Works and Housing, Ghana News Agency, Ghana
Highway Authority, Ghana Standards Authority, Ghana Library Authority, Public
Procurement Authority, National Disaster Management Organizations and Nursing and
Midwifery Council, GRATIS, EOCO, NABTEX and Foods and Drugs Authority
The Commission will roll out the system to other MDAs by the end of 2020.
About the Human Resources Management Information Systems (HRMIS)
Human Resources Management Information System, (HRMIS) is a software solution that integrates various HR functions, such as recruitment, employee onboarding, performance management, training and development, payroll management, and employee records, into a single platform. HRMIS enables HR professionals to collect, store, manage, and analyze data related to employees throughout their lifecycle in the organization.
Key Features of HRMIS
- Employee Database Management: HRMIS offers a centralized employee database that stores comprehensive information, including personal details, employment history, performance records, and training records. This eliminates the need for maintaining multiple spreadsheets or physical files.
- Recruitment and Onboarding: HRMIS facilitates the entire recruitment process, from job posting and candidate screening to applicant tracking and onboarding. It automates tasks such as resume parsing, interview scheduling, and document management, reducing administrative burden and ensuring a seamless onboarding experience.
- Performance Management: With HRMIS, organizations can establish objective performance metrics, conduct regular performance evaluations, and track individual and team performance over time. It simplifies the appraisal process, enables goal setting, and supports feedback and coaching mechanisms.
- Training and Development: HRMIS provides tools for creating and managing employee training programs. It tracks employees’ training needs, monitors progress, and assesses the effectiveness of training initiatives. It also offers e-learning modules and knowledge repositories for self-paced learning.
- Payroll and Benefits Administration: HRMIS automates payroll calculations, tax deductions, and benefits administration. It ensures accurate and timely payment processing, maintains compliance with labor laws, and generates comprehensive payroll reports.
Benefits of HRMIS
- Enhanced Efficiency and Productivity: HRMIS streamlines HR processes, reduces manual paperwork, and automates repetitive tasks. This enables HR professionals to focus on strategic initiatives, improving overall efficiency and productivity.
- Improved Data Accuracy and Accessibility: By centralizing employee data, HRMIS minimizes data redundancy, errors, and inconsistencies. Authorized personnel can access accurate and up-to-date information instantly, leading to better decision-making and streamlined reporting.
- Compliance and Legal Requirements: HRMIS helps organizations comply with labor laws and regulations. It assists in generating reports for audits, maintaining documentation, and ensuring adherence to industry-specific compliance standards.
- Enhanced Employee Engagement: HRMIS empowers employees by providing self-service portals where they can update personal information, access pay stubs, request time off, and participate in training programs. This improves transparency, fosters employee engagement, and reduces HR’s administrative workload.
- Strategic HR Planning: HRMIS provides comprehensive data analytics and reporting capabilities, enabling HR professionals to identify trends, patterns, and insights. These insights inform strategic workforce planning, talent management, and succession planning initiatives.
Conclusion
Human Resources Management Information System (HRMIS) is gradually becoming an indispensable tool for modern HR departments. From employee database management to recruitment, performance management, training, and payroll administration, the benefits of implementing HRMIS are numerous.HRMIS can enhance productivity, boost employee engagement, and make data-driven decisions for strategic HR planning. However, successful implementation requires careful planning, customization, training and ongoing support.
